Operations & Administrative Coordinator
The Maine Volunteer Lawyers Project (VLP) seeks a full-time Operations & Administrative Coordinator to support the organization’s administrative and operational functions. This position is based in Portland, Maine, with a hybrid schedule that includes regular in-office presence and remote work.
About the Maine Volunteer Lawyers Project
VLP is Maine’s statewide nonprofit organization dedicated to coordinating pro bono attorneys to provide free civil legal assistance to low-income Mainers. Through clinics, direct representation, community-based initiatives, and strategic partnerships, VLP advances access to justice in every region of the state. We are a small, mission-driven team committed to expanding access to justice and strengthening the delivery of civil legal services statewide.
Position Overview
The Operations Coordinator plays a central role in supporting the day-to-day functioning of the organization. This position provides administrative and operational support across finance, human resources, grants, and organizational logistics, helping ensure that internal systems are organized, responsive, and effective.
This role serves as a key point of coordination among staff, vendors, and external partners, and supports a small, dedicated team working to expand access to justice across Maine.
The ideal candidate is detail-oriented, calm under pressure, highly organized, and aligned with VLP’s mission and values.
This is a full-time, exempt position.
Key Responsibilities
Administrative and Operational Support
Support the smooth functioning of organizational operations through coordination, follow-through, and attention to detail.
Manage shared calendars, scheduling, and coordination across staff and teams, including tracking tasks, deadlines, and follow-ups.
Manage incoming and outgoing mail, including invoices, payments, and time-sensitive documents.
Manage office operations, including supplies, equipment, and general administrative needs.
Coordinate with vendors, including IT and other service providers, to address operational needs.
Maintain organized digital and physical files across administrative, financial, and grant-related materials.
Collaborate with staff to support consistent and effective administrative processes.
Finance, HR, and Grants Support
Support financial processes, including invoice coordination, expense tracking, and maintaining organized records in collaboration with the Executive Director and external vendors.
Support recruitment, hiring, onboarding, and offboarding processes, including coordination of logistics and documentation.
Assist with administration of employee benefits, including enrollments and updates with outside vendors.
Support coordination and assembly of grant applications and reports, including gathering materials and maintaining timelines.
Maintain organized grant and compliance records.
Organizational and Board Support
Provide administrative support for Board and committee meetings, including scheduling, preparation of materials, and follow-up.
Support internal meetings, trainings, and organizational events, including logistics and coordination.
Assist with data collection and reporting related to organizational activities.
Qualifications
Bachelor’s degree and 1-3 years experience supporting administrative operations within nonprofit organizations.
Strong organizational and time management skills, with the ability to manage multiple priorities.
Excellent written and verbal communication skills.
Detail-oriented with strong accuracy and follow-through.
Ability to remain calm under pressure and manage competing demands.
Ability to handle sensitive and confidential information with discretion.
Proficiency with common office and data management systems.
Ability to work independently while coordinating effectively with a team.
Demonstrated commitment to access to justice, public interest work, and mission-driven organizations preferred.
Work Environment & Location
Hybrid role based in Portland, Maine, with an expectation of three (3) days per week in the office.
Regular in-person attendance required for team collaboration, meetings, and organizational events.
Compensation & Benefits
Salary range: $50,000–$60,000, commensurate with experience.
100% employer-paid health, dental, and vision insurance premiums for employees.
Health Reimbursement Arrangement (HRA).
Generous paid time off, including 5 weeks of PTO, 13 holidays, and two week-long organizational closures.
Supportive work culture centered on wellness, sustainability, and professional growth.
Retirement benefits and optional insurance coverages
To Apply
Please submit the following to contact@vlp.org with “Operations & Administrative Coordinator” in the subject line:
• Cover letter describing your interest and relevant experience
• Resume
• Contact information for three professional references
Staff Attorney – Statewide Position
Maine Volunteer Lawyers Project (VLP)
Portland, Maine
The Maine Volunteer Lawyers Project (VLP) seeks a full-time Staff Attorney to join our growing team and strengthen civil legal services across Maine. This is a statewide position with hybrid flexibility and some in-office requirements in Portland, depending on the candidate's location. The Staff Attorney will report directly to and work closely with the Executive Director.
About the Maine Volunteer Lawyers Project
VLP is Maine’s only nonprofit organization dedicated to coordinating pro bono attorneys to provide free civil legal assistance to low-income Mainers. Through clinics, direct representation, community-based initiatives, and strategic partnerships, VLP advances access to justice in every region of the state. We are expanding our statewide capacity and developing innovative service models that increase access to underserved communities.
Position Overview
The Staff Attorney will play a central role in VLP’s statewide service delivery model by providing direct representation in court and at clinics, supporting pro bono attorney volunteers, and helping shape innovative strategies that expand access to justice. This attorney will also support new partnerships and clinic models, particularly in regions with limited attorney availability.
The successful candidate will bring strong litigation skills, experience in family law and other civil legal areas, a deep commitment to access to justice and public interest law, and the ability to engage and inspire volunteer attorneys. The capacity to build partnerships, support program development, and work collaboratively across teams is essential. This is a full-time, exempt position.
Key Responsibilities
Direct Client Assistance & Representation
• Provide limited and full representation to clients in civil matters within VLP’s core practice areas.
• Conduct legal triage, case assessment, and case placement.
• Represent clients in court or administrative proceedings as needed.
Volunteer Attorney Support & Engagement
• Review and triage cases for legal sufficiency prior to volunteer assignment.
• Mentor, advise, and support volunteer attorneys throughout the lifecycle of cases.
• Devise innovative strategies to boost attorney engagement, strengthen volunteer retention, and align attorney interests with pro bono opportunities.
• Lead and organize CLE trainings, workshops, and volunteer development initiatives.
Program & Clinic Support
• Work closely with VLP justice coordinators to plan, staff, and support clinics statewide.
• Assist in developing and refining clinic models, including remote and itinerant offerings.
• Contribute legal expertise to emerging initiatives.
Partnership Development
• Forge and maintain partnerships with community service providers, courts, community groups, and statewide nonprofits.
• Support collaborative projects that expand the reach and impact of pro bono services.
Statewide Access & Community Engagement
• Travel as needed across Maine to support clinics, partnerships, and attorney engagement efforts.
• Assist with outreach efforts aimed at improving access to rural and underserved counties.
Internal Collaboration
• Work closely with the Executive Director on legal strategy, program design, and statewide access initiatives.
Qualifications
Required
• Admitted to practice law in Maine or eligible for admission and able to practice under Maine Rules of Civil Procedure Rule 11(c) while pursuing full licensure.
• Minimum of three to five years of relevant legal experience, including litigation experience.
• Strong understanding of public interest law principles and practices, with a demonstrated commitment to public interest work.
• Excellent written and oral advocacy skills.
• Ability to inspire, support, and collaborate with pro bono attorneys.
• Strong partnership-building skills and ability to work effectively with VLP team members, legal service providers, courts, and community organizations.
• Ability to travel statewide as needed.
• Experience in civil legal services, pro bono coordination, and/or community-based legal advocacy.
• Familiarity with Maine courts and statewide civil legal aid ecosystem.
Work Environment & Location
• Hybrid role based in Maine with regular in-office presence in Portland, depending on location.
• Flexibility for remote work for research, case preparation, and administrative responsibilities.
• Travel statewide to support clinics, partnerships, and regional engagement.
Compensation & Benefits
• Salary range: $70,000–$80,000, commensurate with experience.
• 100% employer-paid health, dental, and vision insurance premiums for employees.
• Health Reimbursement Arrangement (HRA).
• Generous paid time off, including 5 weeks of PTO, 13 holidays, and two week-long closures.
• Supportive work culture centered on wellness, sustainability, and professional growth.
• Retirement benefits and optional insurance coverages.
To Apply
Please submit the following to contact@vlp.org with “Staff Attorney” in the subject line:
• Cover letter describing your interest and relevant experience
• Resume
• Contact information for three professional references